With Elon Musk’s purchase of Twitter, he’s been forced to take some drastic actions to cut costs, increase employee productivity, and protect the future of the platform. It should come as no surprise that a leaked internal memo from Musk on increasing productivity has a huge focus on meetings. To paraphrase, his 6 keys to insane productivity are:
- Avoid large meetings
- Leave a meeting if you’re not contributing
- Forget the chain of command
- Be clear, not clever
- Ditch frequent meetings
- Use common sense
I’ve written at length about meetings and how they’re often the death of productivity, and I also include tips on attending and having productive meetings. As a consultant, many of our implementations have challenging timelines and tight budgets… so meetings are pivotal in our delivery of services. We’ve seen too many agencies and consultants burn up client budgets by stacking meetings full of their personnel… all paid by the hour. Why would we waste 6 manhours of productivity by having 6 people attend a 1-hour meeting?
Aside from every meeting having a measurable goal to achieve, and every attendee being informed of their contribution, I have always recommended an agenda, a timekeeper, a gatekeeper, and a scribe. The agenda clearly delineates the time spent on each topic, the timekeeper keeps everyone on time, the gatekeeper keeps everyone on topic, and the scribe collects the critical takeaways and the outgoing action plan (which has who is responsible, what the deliverable is, and what the due date is).
Meeting notes are critical to a productive meeting so that you can distribute the knowledge and progress shared with people outside the team as well as hold the people accountable within it. Of course, the longer the meeting and the more members – the more difficult it is to capture the highlights of the information shared.
Airgram: Your Note-Taking AI Assistant
Enter natural language processing (NLP), machine learning (ML), and artificial intelligence (AI). With platforms like Airgram, you can integrate the platform with Zoom, Microsoft Teams, or Google Meet and the platform does the rest. It automatically joins, records, and takes notes utilizing smart AI. Boost your meeting productivity by:
- Meeting Planning – collaboratively develop the meeting agenda and share it in advance to keep everyone on topic and on time.
- Meeting Agenda – stick to the meeting agenda and don’t worry about how well the meeting is documented thanks to live transcriptions.
- Meeting Reviews – organize all the notes, transcriptions, and recordings in one workspace. Follow up on actions to ensure the decisions are implemented.
Team members can collaborate in real-time in your meeting workspace to add comments, share feedback, and designate action items with due dates. After the meeting, you can clip and share meeting snippets, or export the notes and transcripts to Notion, Google Docs, Word, or Slack.
Airgram works simply… you log into your meeting application, admit the Airgram bot, and you’re ready to go!
We use Airgram primarily to record and transcribe meetings with our customers, and sometimes to record internal meetings (more strategic ones). I like the action items, it’s easy to remember what you are supposed to do after a call. Also, I like that their plans offers flexibility for small teams.
The return on investment is instantaneous, saving the cost of an actual employee to record your meetings is a huge saving with a platform as affordable as Airgram. In fact, pricing for Airgram starts out free for your first 5 meetings up to 1 hour each and includes collaborative note-taking supporting live transcription of 8 different languages. Paid versions include the ability to extract topics, record up to 2 hours per meeting, create and export meeting assets, etc. There’s also a team version that has administrative where multiple team members can collaborate.
Disclosure: Martech Zone is an affiliate of Airgram and is using affiliate links in this article.